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The Commercial Loan Boarding Checklist
48 checks in seven sections, one loan at a time: every variable term to reconcile across the package and the approval, every execution mark to verify on each document, the arithmetic that has to hold, and the two-person steps for boarding and funding. It is the same rule catalog the Bookend platform runs, written out for a person with a pen.
- Use it to tighten post-closing QC today, with or without automation
- Printable PDF, letter size, with a checkbox per item and room for notes
- Sections map to the rule families: agreement, arithmetic, presence, execution, boarding, funding, evidence
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What is inside
The seven sections
1. Assemble the package and the approval
Before comparing anything, confirm you have every document the loan requires and the approval you are checking against.
- Executed note
- Executed loan agreement (or business loan agreement)
- An executed guaranty for every guarantor named in the approval
- + 6 more in the PDF
2. Agreement: the same term, every document
Compare each variable term across every document that states it and against the approval. Tolerance on rates and dates is zero.
- Principal: note = loan agreement = disbursement authorization = boarding sheet = approval
- Rate: note = loan agreement = boarding sheet = approval
- If variable: index, margin, floor, ceiling and change dates agree on note, agreement and boarding sheet
- + 7 more in the PDF
3. Arithmetic and presence
Figures that have to add up, and documents that have to exist because another document implies them.
- Term derived from note date and maturity date equals the approved term
- Sum of disbursements plus fees equals principal (within your stated tolerance)
- Payoff figures and third-party disbursements are current as of the closing date
- + 3 more in the PDF
4. Execution: every mark on every document
Per document type, against your execution templates.
- Note: borrower signature(s) and date on every signature page
- Loan agreement: borrower and bank signatures; initials wherever the template requires them
- Each guaranty: guarantor signature and date; notary acknowledgment completed where required
- + 4 more in the PDF
5. Boarding record and core fields
Build the record from the reconciled terms rather than from memory. A second person approves before the commit.
- Every field on the boarding record traces to a document, page and position (or to the approval record)
- Product code, GL account, officer, branch, call report code, purpose and risk rating taken from the approval profile / field map
- Collateral code mapped from the security document type through the field map
- + 4 more in the PDF
6. Funding
The wire request follows the same two-person path, and the system that prepared it never sends it.
- Wire request amounts and beneficiaries match the disbursement authorization line by line
- Wire request staged by one person and approved by a different person
- Funding does not proceed with an unresolved execution or agreement exception
- + 1 more in the PDF
7. Evidence
What you would hand an examiner for this loan.
- Which documents were checked, by hash, and by whom
- Every exception and how it was resolved: accepted, overridden (with reason and justification) or escalated
- Both approvals on boarding and both on funding, with timestamps
- + 2 more in the PDF
Then
See the checks run on your own closings
The checklist is the rule catalog on paper. The Bookend platform runs it on every loan before boarding, inside your network: extraction with provenance, deterministic reconciliation, execution verification, maker-checker boarding and funding, and an evidence packet. A Closing Workflow Review is the first step.